Embassy and Consulates of Belgium in Japan
Home Coming to Belgium Visa for Belgium Types Visas Long Stay 90 Days D Visa for Family Reunion - Family of a Professional Card Approval Holder

D Visa for Family Reunion - Family of a Professional Card Approval Holder

Please read the important notes on the bottom of the page carefully before lodging your application. 

Minimum stay of 91 days 

Please note: 

List of supporting documents

Please prepare 1 set of originals and  2 sets of copies in the order mentioned below. 

 

DOCUMENT

TYPE

COMMENT

1

Visa Application Form  

2 originals 

  • Printed from VOW
  • Signed and dated.
  • Do not use a hyphen (-) to input your telephone number in VOW; this could result in an error in the system.

2

Passport 

1 original 

2 copies of the data page

  • Issued less than 10 years ago;
  • Valid for at least more than 3 months beyond the validity of the requested visa.
  • With a minimum of 3 consecutive blank pages with the mention ‘visa’ available (to affix the visa sticker);
  • Undamaged. 

3

Recent passport photos 

3 originals 

  • Conform to ICAO standards 
  • 1 photo to be attached to each application form 
  • 1 photo to be submitted separately
  • Full name must be written on the back of each photo

4

Valid Japanese resident card 

1 original 

+

2 copies of the front and back 

  • Only for non-Japanese applicants

5

Certificate of Criminal 

Record  

1 original

  • See the guidance 
  • Only for applicants who are 18 years old or older

6

Medical certificate

1 original

+

2 copies

7

Proof of family relationship 

1 original

+

2 copies

 

8

Photocopy of the passport of the professional card approval holder

2 copies

  • Only the data page

9

Photocopy of the D visa of the professional card approval holder

2 copies

  • Only if the professional card approval holder has already obtained a D visa based on the approval of the professional card by the competent authority in Belgium.

10

Photocopy of the Belgian resident card of the professional card approval holder

2 copies

  • Only if the professional card approval holder already is a resident in Belgium.

11

Proof of sufficient housing

2 copies

  • Rental contract + official registration stamp or MyRent registration

OR

  • Certificate from the business partner in Belgium stating that sufficient housing will be provided.

12

Proof of medical insurance

1 original 

+

2 copies

OR

OR 

13

Proof of payment of the administrative fee to the Belgian Immigration Office

1 original 

+

2 copies

  • Only if the applicant is 18 years old or older 
  • For detailed information on amounts, remittance, exemptions, special cases, etc., check the directions

14

Language form 

1 original 

+

2 copies 

  • In FrenchDutch or  German
  • Choose one of the forms and indicate your language preference (or no preference). The option you choose will be used by the Belgian Home Office to communicate its decision regarding your visa application. There is no English version of this document. 
 

Visa fee

Exact amount to be paid in cash at the visa desk. 

Free of charge for Japanese, Moroccan, Israeli, Turkish, and San Marino nationals.

Click here for detailed information on prices and exemptions 

 

IMPORTANT  NOTES

  • No application will be accepted without VOW (visa on web)  and an e-appointment. Please refer to the “VOW Guidance”. 
  • The final outcome of your visa application will be a direct result of the information that can be found in the supporting documents you have presented. If you wish for a specific outcome, please provide sufficient documents to prove the necessity of that outcome. 
  • The final decision for this type of visa can sometimes need to be made by the Belgian Immigration Office, and in such a case, it can take several months for the result to be communicated to the visa desk. Only when the visa desk receives permission from the Immigration Office, the visa can be delivered. 
  • Please apply as early as you can. You can apply as early as 6 months before your intended departure date, but only after the professional card application has been approved by the competent authority in Belgium. 

(In)complete documents

Language

Financial proof

Preparation of the application file

  • Unless otherwise indicated, documents sent by fax or email are not accepted.

               1 original application form +1 set of copies of other documents listed above

                             and

               1 original application form +1 set of copies of other documents listed above

                and

               1 set of original documents listed above