Embassy and Consulates of Belgium in Japan
Home Coming to Belgium Visa for Belgium Types Visas Long Stay 90 Days D Visa for Researchers with a Hosting Agreement

D Visa for Researchers with a Hosting Agreement

Minimum stay of 91 days 

Please read the important notes on the bottom of the page carefully before lodging your application. 

List of supporting documents

Please prepare 1 set of original documents and 2 sets of copies in the order mentioned below. 

 

DOCUMENT

TYPE

COMMENT

1

Visa Application Form  

2 originals 

  • Printed from VOW
  • Signed and dated
  • Do not use a hyphen (-) to input your telephone number in VOW; this could result in an error in the system.

2

Passport 

1 original 

2 copies of the data page

  • Issued less than 10 years ago
  • Valid for at least more than 3 months beyond the validity of the requested visa.
  • With a minimum of 3 consecutive blank   pages with the mention ‘visa’ available (for affixing the visa sticker)
  • Undamaged

3

Recent passport photos 

3 originals 

  • Conform to  ICAO standards 
  • 1 photo to be attached to each application form 
  • 1 photo to be submitted separately
  • Full name to be written on the back of each photo. 

4

Valid Japanese resident card

1 original

+

2 copies of the front and back 

  • Only for non-Japanese applicants 

5

Certificate of criminal 

record  

1 original

  • Only required for applicants who are 18 years old  or older on the day of the visa application appointment
  • See the directions

6

Medical certificate in English

1 original

+

2 copies

 

 

7

Hosting Agreement

1 original

+

2 copies

  • A printed out PDF file is acceptable
  • Signed by both the host institution and the researcher
  • For information in detail,  please click the following links: Hosting Agreement and Forms

8

Proof of sufficient income in English

1 original

+

2 copies

  • The amount of remuneration must be at least 1,559.38 EUR/month (gross)

9

Proof of payment of the  administrative fee to the Belgian Immigration Office

1 original 

+

2 copies

  • Only the applicant is 18 years old or older
  •  To be paid to the Belgian Immigration Office. For detailed information (amount, remittance, exemptions, special cases, etc.), check the directions

10

Language form 

1 original 

+

2 copies 

  • In French, Dutch, or German
  • Choose one of the forms and indicate your language preference (or no preference). The option you choose will be used by the Belgian Home Office to communicate its decision regarding your visa application. There is no English version of this document. 
 

Visa fee

Exact amount to be paid in cash at the visa desk. 

Free of charge for Japanese, Moroccan, Israeli, Turkish, and San Marino nationals.

Click here for detailed information on prices and exemptions 

 

IMPORTANT  NOTES

(In)complete documents

Language

Financial proof

Preparation of the application file

               1 original application form +1 set of copies of other documents listed above

                             and

               1 original application form +1 set of copies of other documents listed above

                and

               1 set of original documents listed above