Embassy and Consulates of Belgium in Japan
Home Coming to Belgium Visa for Belgium Types Visas Long Stay 90 Days D Visa for Students - Higher education*1

D Visa for Students - Higher education*1

Minimum stay of 91 days 

Please read the important notes on the bottom of the page carefully before lodging your application. 

List of supporting documents

Please prepare 1 set of originals and  2 sets of copies in the order mentioned below. 

 

DOCUMENT

TYPE

COMMENT

1

Visa Application Form  

2 originals 

  • Printed from VOW 
  • Signed and dated
  • Do not use a hyphen (-) to input your telephone number in VOW; this could result in an error in the system.

2

Passport 

1 original 

2 copies of the data page

  • Issued less than 10 years ago
  • Valid for at least more than 3 months beyond the validity of the requested visa.
  • With a minimum of 3 consecutive blank pages available with the mention ‘visa’ to affix the visa sticker 
  • Undamaged

3

Recent passport photos 

3 originals 

  • Conform to  ICAO standards 
  • 1 photo to be attached on each application form 
  • 1 photo to be submitted separately
  • Full name to be written on the back of each photo.

 

4

Valid Japanese resident card

 

1 original 

2 copies of the front and back 

  • Only for non-Japanese applicants 

5

Certificate of criminal 

record  

1 original

  • Only if you are 21 years old or older on the day of your visa application appointment
  • See the directions

6

Medical certificate

1 original

+

2 copies

 

 

7

Admission letter

1 original

+

2 copies

  • If you need to take an entrance examination and have not received an admission letter, a certificate of registration for an entrance examination (delivered by the school in Belgium) is required
  • The original admission letter received by post + 2 copies OR 3 printouts of the digital/scanned admission letter received by e-mail

8

Certificate of enrollment 

1 original

+

2 copies

  • Only if you are currently attending a school

9

Certificate of graduation of the last school you attended

1 original

+

2 copies

  • Only if you cannot provide proof of enrollment because you are not currently attending a school 
  • If you cannot provide the original certificate of graduation, please ask the university to send the digital copy to tokyo.visa@diplobel.fed.be, and bring 2 printed-out copies on the day of your visa appointment.  

10

Proof of sufficient means

1 original

+

2 copies

  • A grant or scholarship ( min. €670 per month)

 OR

  • Certificate of a blocked account; for information in detail, please see the comment below*2
  • If you cannot provide the original certificate of the blocked account, please ask the accepting university to send the digital copy to tokyo.visa@diplobel.fed.be, and bring 2 printed-out copies on the day of your visa appointment.  

OR

  • A pledge of financial support of the  student (for information in detail, please see the comment below*3 )  

 

11

Curriculum Vitae (CV)

1 original

+

2 copies

 

12

Proof of payment of visa administration fee to the Belgian Immigration Office

1 original

+

2 copies

  •  Only if the applicant is 18 years old or older
  •  To be paid to the Belgian Immigration Office. For detailed information (amount, remittance, exemptions, special cases, etc.), check the directions.

13

Language form 

1 original

+

2 copies 

  • In French, Dutch, or German
  • Choose one of the forms and indicate your language preference (or no preference). The option you choose will be used by the Belgian Home Office to communicate its decision regarding your visa application. There is no English version of this document. 

Visa fee

Exact amount to be paid in cash at the visa desk. 

Free of charge for Japanese, Moroccan, Israeli, Turkish, and San Marino nationals.

Click here for detailed information on prices and exemptions 

 

*1 Higher education 

University of Antwerp, Gent, Kent, Liège, Mons, Namur, KU Leuven, UC Louvain, VUB, ULB, HEPL, HELMO, Royal Conservatory of Brussels, Royal Academy of Fine Arts Antwerp, La Cambre.

If your school is not listed above, please send an e-mail to tokyo.visa@diplobel.fed.be with the name of the school in Belgium and any other relevant information. 

*2 Blocked account

A blocked account can be created by way of payment of a sum of money into a bank account of the establishment of higher education where the student is registered or admitted to register. Certain universities demand that students pay into a bank account an amount enough to cover the first year of study. This sum is then repaid, in monthly installments, into the account opened by the student after his arrival in Belgium. In this case, the student produces an attestation from the establishment of higher education relating to the payment of the sum in question and the payment, in monthly installments, of an amount at least equal to 670 EUR, or proof of income generated by the pursuit of a paid activity. A student is authorized to pursue a paid activity outside the time normally devoted to studying, provided that the said activity is ancillary. In any event, the student must establish that the said paid activity is indeed an ancillary activity pursued during his free time and that it is being pursued legally.

For your information, the blocked account system is available at the following universities (non-exhaustive):

KUL, VUB, Ghent University, Liège University, University of Antwerp, Royal Conservatory of Antwerp

*3 Pledge of financial support of the student: bijlage 32/annexe 32

The financial support declaration (Bijlage32 - Dutch/Annexe32 - French) must be signed by the applicant’s sponsor (one person only), guaranteeing payment of travel, living, educational, medical, and repatriation expenses. This form needs to be completed in the language of the school you will be attending (Dutch or French).

The following bilingual copy of this document below is there for your convenience, but please note that you have to fill out the Dutch-only or French-only copy and that you cannot fill out the bilingual copy! : Dutch/English and French/English Translations

If the sponsor resides in Belgium: 

This document (Dutch or French) may be obtained by the sponsor from their municipal office in Belgium. 

If the sponsor does not reside in Belgium: 

If the sponsor does not reside in Belgium, he/she may request the document from the embassy or consulate responsible for his/her country of residence.  

If the sponsor resides in Japan: 

In Japan, the sponsor is requested to present him/herself to the Embassy of Belgium in Tokyo at the same time as the student's visa application.
The sponsor who signs this pledge of financial support must have adequate means of subsistence and stand surety for any costs incurred by the student in terms of health treatment, residence in Belgium and repatriation, for at least one academic year. The guarantor must have a regular income.
This means at least 1.330,74 euro (NET/per month) to cover his/her own expenses + 679 euro (NET/per month) for the student and 150 euro (NET/per month) for each of his/her dependents, both members of his/her own family and those of the student.

The sponsor is requested to present him/herself at the Embassy of Belgium in Tokyo at the same time of visa application (if the sponsor is a resident in Japan ) with the following documents: 

If the sponsor is working for an organization and receiving a salary:

If the sponsor is independent or a freelancer: 

IMPORTANT  NOTES

(In)complete documents

Language

Financial proof

Preparation of the application file

               1 original application form +1 set of copies of other documents listed above

                             and

               1 original application form +1 set of copies of other documents listed above

                and

               1 set of original documents listed above