Embassy and Consulates of Belgium in Japan
Home Coming to Belgium Visa for Belgium Types Visas Long Stay 90 Days D Visa for Students - Youth Exchange Program*1

D Visa for Students - Youth Exchange Program*1

Minimum stay of 91 days 

Please read the important notes on the bottom of the page carefully before lodging your application. 

List of supporting documents

Please prepare 1 set of originals and  2 sets of copies in the order mentioned below. 

 

DOCUMENT

TYPE

COMMENT

1

Visa Application Form  

2 originals 

  • Printed from VOW
  • Signed and dated.

2

Passport 

1 original 

2 copies of the data page

  • Issued less than 10 years ago
  • Valid for at least more than 3 months beyond the validity of the requested visa.
  • With a minimum 3 consecutive blank   pages with the mention ‘visa’ available (for affixing the visa sticker)
  • Undamaged

3

Recent passport photos 

3 originals 

  • Conform to ICAO standards 
  • 1 photo to be attached to each application form 
  • 1 photo to be submitted separately
  • Full name to be written on the back of each photo

4

Valid Japanese resident card 

1 original

+

2 copies 

  • Only for non-Japanese applicants
  • Should be valid for at least 6 more months after the intended departure from the Schengen zone 

5

Certificate of criminal 

record  

1 original

  • Only required for applicants who are 18 years old  or older on the day of the visa application appointment
  • See the directions 

6

Medical certificate

1 original

+

2 copies

 

7

Certificate/document from the exchange program organization 

1 original

+

2 copies

  • If you cannot provide the original, please ask the exchange program organization to send a digital copy to tokyo.visa@diplobel.fed.be, and bring 2 printed-out copies on the day of your visa appointment.  

8

Certificate of enrollment 

1 original

+

2 copies

  • If you are currently attending school

9

Parental authorization

1 original

+

2 copies

  • Required for applicants who are under 18 years old*2 

10

Proof of sufficient means

1 original

+

2 copies

  • Guaranty letter/document from the  exchange program organization

11

Curriculum Vitae (CV)

1 original

+

2 copies

 

12

Proof of payment of the administrative fee to the Belgian Immigration Office

1 original 

+

2 copies

  • If the applicant is 18 years old or older
  • To be paid to the Belgian Immigration Office. For detailed information (amount, remittance, exemptions, special cases, etc.), check the directions

13

Language form 

1 original 

+

2 copies 

  • In French, Dutch, or German
  • Choose one of the forms and indicate your language preference (or no preference). The option you choose will be used by the Belgian Home Office to communicate its decision regarding your visa application. There is no English version of this document. 
 

Visa fee

Exact amount to be paid in cash at the visa desk. 

Free of charge for Japanese, Moroccan, Israeli, Turkish, and San Marino nationals.

Click here for detailed information on prices and exemptions 

 

*1 Youth Exchange Program 

- ROTARY

- AFS

- YFU

- WEP

If your program is not listed above, please send an e-mail to tokyo.visa@diplobel.fed.be with the name of the program in Belgium and any other relevant information. 

*2 Letter of parental authorization

IMPORTANT  NOTES

(In)complete documents

Language

Financial proof

Preparation of the application file

               1 original application form +1 set of copies of other documents listed above

                             and

               1 original application form +1 set of copies of other documents listed above

                and

               1 set of original documents listed above