Embassy and Consulates of Belgium in Japan
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Professional Card Application Procedure and D Visa

Please read the important notes on the bottom of the page carefully before lodging your application. 

Minimum stay of 91 days 

A Japanese citizen or a national of any country other than a Member State of the European Union, Norway, and Iceland who intends to reside in Belgium for a period longer than 90 days, or for a succession of periods totaling more than 90 days per 6 months, must first obtain a Long Stay Visa D.

When the applicant seeks to engage in a professional activity on an independent basis, the required residency visa can only be issued once the application for the professional card has been approved.

The professional card application and the visa application should be lodged with this Embassy at the same time. The professional card application is forwarded to the competent regional authority for the region in Belgium in which your professional activities will be based. Upon receipt of the approval of the professional card application from the region concerned, the Embassy can issue the visa. The applicant can then travel to Belgium and pick up his/her professional card in Belgium.

Application for the professional card and visa application:

If you are a  resident in Japan and you wish to set up your own business in Belgium as an independent professional, you are required to apply for a professional card and a Long Stay D Visa at this embassy in Tokyo.

How to apply:

You need to apply IN PERSON.

As of January 1st, 2015, professional card applications are handled by Belgium’s regional governments. Please determine which region in Belgium your professional activities will be based in, and refer to the appropriate website for the most up-to-date application information. You can find the appropriate forms and required documents by visiting their websites directly:

List of supporting documents

Please prepare 1 set of originals and 2 sets of copies in the order mentioned below. 

 

DOCUMENT

TYPE

COMMENT

1

Professional card  application form  

2 originals 

Please refer to the  website of the relevant regional authority in Belgium:

2

Complete required supporting documents for the professional card application file

1 original 

+

2 copies

Please refer to the  website of the relevant regional authority in Belgium:

3

Visa Application Form  

2 originals

  • Printed from VOW
  • Signed and dated.
  • Do not use a hyphen (-) to input your telephone number in VOW; this could result in an error in the system.

4

Passport 

1 original 

2 copies of the data page

  • Issued less than 10 years ago
  • Valid for at least more than 3 months beyond the validity of the requested visa.
  • With a minimum of 3 consecutive blank   pages with the mention ‘visa’ available (for affixing the visa sticker)
  • Undamaged

5

Recent passport photos 

6 originals 

  • Conform to  ICAO standards 
  • 1 photo to be attached on each visa application form 
  • 4 photos to be submitted separately
  • Full name to be written on the back of each photo.

6

Valid Japanese resident card

1 original

+

2 copies of the front and back 

  • For non-Japanese residents of Japan

7

Certificate of criminal 

record  

1 original

  • Only required for applicants who are 18 years old  or older on the day of the visa application appointment
  • For more information: directions 

8

Medical certificate in English

1 original

+

2 copies

 

9

Proof of payment of the  administrative fee to the Belgian Immigration Office

1 original +2 copies

  • Only if the applicant is 18 years old or older 
  • To be paid to the Belgian Immigration Office. For detailed information (amount, remittance, exemptions, special cases, etc.), check the directions

10

Language form 

1 original + 2 copies 

  • In French, Dutch, or German
  • Choose one of the forms and indicate your language preference (or no preference). The option you choose will be used by the Belgian Home Office to communicate its decision regarding your visa application. There is no English version of this document. 
 

Professional card application fee + visa fee

Exact amount to be paid in cash at the visa desk.

The visa fee is free of charge for Japanese, Moroccan, Israeli, Turkish, and San Marino nationals.

Click here for detailed information on prices and exemptions 

 

 

IMPORTANT  NOTES

(In)complete documents

Language

Financial proof

Preparation of the application file

               1 original application form +1 set of copies of other documents listed above

                             and

               1 original application form +1 set of copies of other documents listed above

                and

               1 set of original documents listed above

 

USEFUL LINKS

For any further information on this obligation, please refer to the LIMOSA website (www.limosa.be) or to  LIMOSA contact center (+ 32 2 788 51 57 - limosa@eranova.fgov.be).