Passport

Required documents for passport application

What do you need for your passport application.

Issuing passports

The Embassy can only issue passports for citizens who are registered in the Embassy's consular registers. 

Therefore, if the ID application concerns a newborn child or a person who has not yet been registered at the Embassy in Tokyo, a complete registration application must also be done.


For each applicant
 

What do you need for your written passport application.
What? For whom?

An e-Appointment
  • All Belgian citizens (from the age of 6) have to apply in person at the Embassy after making an e-Appointment
The special form
  • Only for children younger than 6
  • Completely filled in and duly signed by both parents
  • + an identity picture NL / FR
The regular form
  • For children older than 6 and adults
  • Completely filled in and duly signed
  • For minors (-18), it should also be signed by both parents
Your current Belgian passport
  • It will be invalidated and then returned to you
 A copy of the police statement
  • Only if your current passport is lost or has been stolen.
A copy of your foreign identity card and/or passport.
  • Only if you possess a second nationality other than the Belgian one.
  • A copy of your Japanese residence card (back and front)

or

  • Other document showing your current address in Japan (e.g., juminhyo)
  
The consular fee
  • Electronic payment only. No cash is accepted.

A self-addressed red LetterPack Plus

  • Only if you wish to receive the new passport by registered mail instead of picking it up.

  • The Embassy cannot be held responsible for any delays, losses, or damages incurred during shipping. 
Foto van een Belgisch paspoort

Passport

Information on the Belgian passport.