Embassy and Consulates of Belgium in Japan
Home Consular services Registration at the Embassy in Tokyo Documents to submit (Registration)

Documents to submit (Registration)

Your written application for registration (registered and unregistered status) should contain the following documents:

For every family member:

An e-Appointment
  • Only for registration at the Embassy

The application form for adults   

French Form or Dutch Form

  • Only for registration by email or at the Embassy
  • Completely filled in and duly signed

The application form for minors

French or Dutch form

  • Only for registration by email or at the Embassy
  • Completely filled in and duly signed by both parents
  • Only for children under 18
The certificate “model 8/modèle 8”, as issued by your municipal office in Belgium
  • Only for registration by email or at the Embassy
  • If you didn’t notify the municipal office before you left Belgium, you can still do it by mail and request them to send you the certificate (template in Dutch and in French)
  • If you moved from another country, and you were previously registered at another Belgian consulate, you don’t need to submit this certificate.
Copy of your Belgian identity card (back and front)  
Copy of your Belgian passport (page with passport number, picture, and visa (if applicable)  
Copy of your Japanese residence card (back and front)
  • For Japanese bipatride, a juminhyo is required instead of the residence card.
Copy of your Birth Certificate
  • If you have one on hand
If you are employed: a copy of your business card (back and front)  
The elections forms
An original birth certificate, as well as the certificate of parental recognition (if one exists)
  • Only if the application concerns a newborn child or a person who has NEVER been registered in a city in Belgium or a Belgian consulate abroad
  • Both documents must mention the parents' name in full. These certificates may not be issued longer than 6 months ago and need to be officially legalized and translated. For additional questions concerning the documents, please contact the Embassy by mail.


The registration procedure is free of charge. 


Important notice!

If you have not been registered for a long period (neither in Belgium nor in a Belgian embassy or a consulate), a survey will be conducted to see whether you have lost the Belgian nationality. Please be aware that such a survey may take some time and may cause some delay in the handling of your application for a registration, a passport, or an identity card. The same applies to children, newborns or older, who have never been registered before.