Embassy and Consulates of Belgium in Japan

The use of your consular registration

REGISTRATION

If you decide to move out of Belgium for a longer period you will have to notify the city administration of your departure. This is best done before departure by communicating your future address or at least the country you’re moving to. You will receive a certificate called “model 8/modèle8”.After obtaining this certificate, you should contact the Embassy as soon as possible, either in person (with an appointment) or by mail.

Although it is not compulsory, your registration is highly recommended and free of charge. Only registered Belgians can get the full range of services offered by the Embassy in Tokyo. To ensure a fluent service, your file should always be updated. Changes in your personal situation must be notified in written to the Embassy in Tokyo joined by documents proving that change.

Once registered the Embassy in Tokyo will be able to process your requests for an identity card, a passport or other consular certificates. It can answer your questions about civil status, the Belgian nationality, or any other topic related to consular affairs. As a Belgian registered abroad, you will also be able to participate at the federal elections in Belgium. Under very exceptional circumstances one can also receive limited emergency assistance.

STATUS: UNREGISTERED

The Embassy can only give you information and eventually invitations for receptions and help in case of emergencies, but no consular certifcates, nor a biometric passport or ID-card.

Your registration as an "unregistered" citizen is highly recommended and free of charge. Only registered Belgians can get the full range of services offered by the Embassy in Tokyo. To ensure a fluent service, your file should always be updated. Changes in your personal situation must be notified in written to the Embassy in Tokyo joined by documents proving that change.

STATUS: TEMPORARY ABSENCE

Good to know: certain categories of people have to or can stay registered in Belgium even when they go are going to live abroad for a longer period. This concerns mainly students, military personnel, international civil servants,… You should contact your city administration for more information. If you belong to one of these categories the Embassy in Tokyo will not be able to register you. It may however be useful to provide it with the details (copy of your passport, duration of stay, emergency contacts in Japan and Belgium).