D visa for single permit approval holders

• Single permit application: please see the bottom of this page for general information and guidance regarding the supporting documents necessary for a single permit application in Belgium.
   

List of supporting documents

Please prepare 1 set of supporting documents in the order mentioned below.

List of supporting documents

	DOCUMENT	TYPE	COMMENT
1	Visa Application Form	2 originals	Printed from VOW Signed and dated. Do not use a hyphen (-) to input your telephone number in VOW; this could result in an error in the system.
2	Passport	1 original + 1 copy of the data page	Issued less than 10 years ago. Valid for at least more than 3 months beyond the validity of the requested visa. With a minimum of 3 consecutive blank pages with the mention ‘visa’ available (for affixing the visa sticker) Undamaged.
3	Recent photographs (for passports, IDs etc.)	3 originals	Conform to ICAO standards 1 photo to be attached to each application form 1 photo to be submitted separately Full name to be written on the back of each photo.
4	Valid Japanese resident card	1 original + 2 copies of the front and back	Only for non-Japanese applicants
5	Single Permit Approval (‘Annex 46’)	1 original	The single permit (combined work and stay permit) should be applied for by your employer in Belgium to the regional employment office in Belgium. When the work permit is approved, the file is transferred to the Belgian Immigration Office. The positive decision on both work and stay authorization (single permit approval ‘Annex 46’) is notified by the Immigration Office to the employer/employee and the Belgian Embassy where the employee officially resides.
6	Admission to work	1 original	Issued by the competent Belgian regional government Has information on the duration and place of work in Belgium
Visa Fee Free of charge for Japanese, Moroccan, Israeli, Turkish, and San Marino nationals.   NEW : From 1 March 2025, only electronic payment methods will be received at the Belgian Embassy in Toyo. Cash will no longer be accepted. For accepted types of payments, please see below:   Click here for detailed information on prices and exemptions

 

• No application will be accepted without VOW (visa on web)  and an e-appointment. Please refer to the “VOW Guidance”.
• The final outcome of your visa application will be a direct result of the information that can be found in the supporting documents you have presented. If you wish for a specific outcome, please provide sufficient documents to prove the necessity of that outcome.
• Personal appearance is not required.

(In)complete documents

• The visa desk reserves the right to request additional documents (even if not featured in the list above) or to invite the applicant to an interview if deemed necessary.
• An incomplete application file can result in a visa refusal. However, a complete file does not guarantee the issuance of a visa. Be informed that the visa section has no obligation to ask for missing documents. If a document is missing, it will be assumed that you are unable to provide it, or that you do not wish to provide it.

Preparation of the application file

• Unless otherwise indicated, documents sent by fax or email are not accepted.
• All copies must be A4 size and as single-sided copies.
• Setting - in the order listed above

                 1 original application form +1 set of copies of other documents listed above

         AND 1 original application form +1 set of copies of other documents listed above

         AND 1 set of original documents listed above
 

Since 03/01/2019, non-EU nationals who wish to stay and work in Belgium for more than 90 days must submit one single application to the competent region in Belgium through their employer or inviting organization in Belgium. If this request is accepted, a Single Permit is issued, allowing the non-EU national to stay more than 90 days in Belgium to work. For more information, go to the website of the competent and relevant region: 

• Walloon Region
• Flemish Region
• Brussels-Capital Region
• German-speaking community

Please find further details about the single permit and the steps to apply on the website of the Belgian Immigration Office.

Important notes

• The Single Permit (combined work and stay permit) should be applied for by your employer in Belgium to the regional employment office in Belgium.
• The positive decision on both work and stay authorization (single permit approval ‘Annex 46’) is notified by the Immigration Office to the employer/employee and the Belgian Embassy where the employee officially resides.

Please note that the documents below are requested when applying for the Single Permit with the competent Belgian regional government, NOT when applying for the D Visa at the Embassy. Also, note that all expenses made to obtain these documents are supported by the applicant.